Keeping track of one's collection
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Post Posted: Thu Apr 05, 2007 11:45 pm 
 

You guys are lucky, I must have a dozen or more hobbies  :P


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Post Posted: Thu Apr 05, 2007 11:52 pm 
 

bclarkie wrote:
Yeah dude, there some real hate in those messages.  Like I said above, its crap like this that makes me want to stay away....


Man, you are one angry fellow.  BTW, they're called "Private Messages" for a reason.  Sorry if I somehow caused you some emotional turmoil, but this has gone way too far.  I was merely expressing my opinion, which was that I believed the collection was a bit excessive.  Perhaps I didn't put it as subtly as I could have, and I've apologized.  I'm not sure why you feel you need to hound me about it so much; obviously I've touched a nerve.  Again, I'm sorry, I won't shoot my mouth off about this or any other collection again.  NOW, can we drop it?!

  


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Post Posted: Fri Apr 06, 2007 12:02 am 
 

Radovarl wrote:
Man, you are one angry fellow.  BTW, they're called "Private Messages" for a reason.  Sorry if I somehow caused you some emotional turmoil, but this has gone way too far.  I was merely expressing my opinion, which was that I believed the collection was a bit excessive.  Perhaps I didn't put it as subtly as I could have, and I've apologized.  I'm not sure why you feel you need to hound me about it so much; obviously I've touched a nerve.  Again, I'm sorry, I won't shoot my mouth off about this or any other collection again.  NOW, can we drop it?!


I am not angry at all, as a matter of fact quite the contrary.  I just won't let you lie about things and get away with it.  

And once again hound you? You PMed me first. :?

If you want to drop it, fine drop it.  Don't however try and cast yourself as the victim here, as you are the one who popped off about someone that you have no clue who they are, what they do in their free time, how they spend their money or even how they came about their collection.   You also contacted me first via PM and asked me what is with the attitude and then tried to play it off here out in the forum as something totally different.  Your PM would have stayed private if you wouldn't have bothered to lie about what actually happened.


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Post Posted: Fri Apr 06, 2007 12:15 am 
 

Yes, I did PM you first, not sure why you think I'm lying about something.  Yours was not the only PM I received, maybe that's where the confusion comes in.  I was trying to resolve this and cool things down privately, so that no one else would have to endure it.  Too late for that now.  

No, I don't know anything about I/O, and I don't want to; my initial post wasn't meant as a personal attack of any kind.  Anyway, go ahead and have the last word, and I promise I won't respond, okay?

  

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Post Posted: Fri Apr 06, 2007 1:26 am 
 

silver_beetle wrote:
I've noticed a trend: the more posts someone has, the less organized their collections seem to be.  :lol:


silver_beetle...that is so dead on in my case.  I estimate that my collection (counting magazines, which would be half the collection) must be somewhere around 500 items.

I have no idea where everything is and I rely totally on memory for condition and print runs and the like.

I have considered starting a spreadsheet...but where do I start?

Mark   :lol:


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Post Posted: Fri Apr 06, 2007 1:55 am 
 

Excel Spreadsheet for each part of my collection. (eg OD&D/BECMI/TSR Magazines/Other Magazines/Traveller/Other crap)

I sat and did it a few weeks ago and it took me a couple of nights, and a week or so tweaking it.

My collection stands at (from memory as I haven't got the stuff to hand) just under 500 items so i dread to think what serious collectors would have to go through to get organised.

My spreadsheet is, potentially, quite extensive with columns for all sorts of stuff (purchase date/price,condition,estimated value etc etc) - however I have only filled in the condition in for hings like OD&D and 1E rule books.
I guess I could fill in all of these blanks later but it's not really likely if I'm honest.

I'm pleased I did it though - It was a lot of work for a computer moron like myself, with no experience of spreadsheets whatsoever. If I wanted to I guess I could merge all the docs,spread them out, add pictures,flip them over, colour them purple .....whatever took my fancy.

One thing to note that my 'collection' is only the stuff I would never part with - there's so much oher stuff knocking around - ready to resell, not sorted yet,not sure if I want to collect, might be interesting, just want to read such-and-such article - the list goes on.

this means that while my 'collection' is neatly boxed and sorted and safely stashed away, all the rest of the stuff is just about everywhere!! This is a particular nightmare with the reselling when I come to find somrthing thats been BINed from my ebay shop. I start in the cupboard, then go to the cupboard in the storage area just off the kitchen, then into the loft, then the boot of the car, under the bed,and finally in my locker at work. Great system except it's not quite that limited - I was about to refund a chaps money a while ago when I had a flash of insoiration and remember wher I had put his WRG book - under the seat cushions of the sofa  8O.

I'd love to have a room like IO(or a few others here) but without a lottery win it's not going to happen - in the meantime I'm content that a lot of gaming stuff passes through my hands


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Post Posted: Fri Apr 06, 2007 6:38 am 
 

I use a Word document for each part. Role Aids is one, T&T is one, JG, etc. I have 21 categories.
It's a pretty shitty system, but who cares.


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Post Posted: Fri Apr 06, 2007 8:28 am 
 

Safe storage is great and all, and I own a few white magazine boxes for the purpose.  However, I've found recently that I want to be able to look at my stuff frequently/easily, especially cover art.  What do people use to display modules and such?  

Right now I've got a clear plastic three-tiered office "inbox/outbox" dealie on top of my book case, showcasing some of my favorites.  With the light low (I keep it fairly dim, to avoid light damage) from more than a couple feet away it looks like the modules are floating in midair.  

Primitive, I know, which is why I ask..  There must be a better way.

  


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Post Posted: Fri Apr 06, 2007 5:41 pm 
 

I have a real problem in this area.  I'm not very good at keeping track of what I buy, and sometimes buy or bid on things I already own.  An Excel spreadsheet seems like a good way to do it.  Now if I could just find an afternoon to catalogue the stuff... :D


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Post Posted: Fri Apr 06, 2007 6:07 pm 
 

i'm a spreadsheet bloke as well.

my main vice is prog rock so i use the same system for d&d&D (that is d&d and derivatives) as I do for LPs

different worksheets for OD&D rule books & supplements, AD&D modules, chaosium, merp, rolemaster, arduin, bard games, dimension six, companions, columbia, judges guild, palladium, ad&d rule books, midkemia, runequest, you get the drift

since i read all the modules & try to play as well (rip that SW off!!) backing boards & covers kept in magazine archive folders in my study are the order of the day


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Post Posted: Fri Apr 06, 2007 8:59 pm 
 

FWIW, I use Google's spreadsheet to keep track of my stuff.

This has come in handy since I've started collecting pre-1983 issues of The Dragon.

Google is handy for me since I can edit it from home, the office, Starbucks, the local watering hole, etc.

Keith


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Post Posted: Fri Apr 06, 2007 10:56 pm 
 

This thread reminds me of......

Wanna run wit my crew, hah?
Rule cyberspace and crunch numbers like I do?
They call me the king of the spreadsheets
Got 'em printed out on my bedsheets

Lyrics copyright Weird Al.
:)

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Post Posted: Sat Apr 07, 2007 2:11 am 
 

Mine is on spreadsheet too (Microsoft Works v8.0), and the only way I can keep it up is to put them on the spreadsheet ASAP after I buy them or receive them in the mail.  That number is now . . . let me see here . . .over 350 modules, sets, etc. (not including dice in all sizes, shapes, # of sides, etc.)--which now take up four 30-gallon plastic tubs (with more items not in tubs yet) and one treasure chest full of dice.  There is NO WAY that I could remember what I have without having it on spreadsheet.
     I only put down module code (if any), title, level, # of copies (2 or more); on the second edition and later, it's title, domain (Greyhawk, WOTC, etc.), level, # of copies.  I even keep track of where the modules come from; right now they have come from 40 U.S. states, five Canadian provinces, plus England and Japan.  (This started late, so not all of the places were input originally.)

  


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Post Posted: Sat Apr 07, 2007 2:19 pm 
 

I think this is an interesting question and have appreciated most of the responses.  I am a little surprised that more of you don't have an up-to-date catalog of your holdings.  The perspecive I look at this is from the insurance and replacement side.  My insurance company requires a list and sometimes photographs of 'collectables' in the case of catastrophe that requires replacement.  Without lists and photographs, it is not impossible to secure a fair settlement but the burden of proof regarding what you have is much more imposing without them.

I live in no glass house, mind you.  My wife and I update our list of belongings, including collectables as best we can each year around tax time.  We burn a CD with this information along with digital photographs that we have taken and then put it into the flame-proof safe for safe keeping.  We always forget to catalog things and it is a bitch of a job that neither of us look forward to.  One year we found that the replacement value of our belongings grew beyond our coverage and had to call our agent to bump our coverage up a bit.

We are more motivated this year than ever, though, because a huge wind storm blew through our area this last year and many roof were removed with nearly total distruction inside these structures.  We were lucky and only sustained roof damage.

Please note this disclaimer:
Please note I do not represent any insurance company, have relatives or know someone that does.  In truth I struggle with the concept but accept it as a sad fact of life. :)

Andy

  

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Post Posted: Sat Apr 07, 2007 2:23 pm 
 

Boreas wrote:I think this is an interesting question and have appreciated most of the responses.  I am a little surprised that more of you don't have an up-to-date catalog of your holdings.  The perspecive I look at this is from the insurance and replacement side.  My insurance company requires a list and sometimes photographs of 'collectables' in the case of catastrophe that requires replacement.  Without lists and photographs, it is not impossible to secure a fair settlement but the burden of proof regarding what you have is much more imposing without them.

I live in no glass house, mind you.  My wife and I update our list of belongings, including collectables as best we can each year around tax time.  We burn a CD with this information along with digital photographs that we have taken and then put it into the flame-proof safe for safe keeping.  We always forget to catalog things and it is a bitch of a job that neither of us look forward to.  One year we found that the replacement value of our belongings grew beyond our coverage and had to call our agent to bump our coverage up a bit.

We are more motivated this year than ever, though, because a huge wind storm blew through our area this last year and many roof were removed with nearly total distruction inside these structures.  We were lucky and only sustained roof damage.

Please note this disclaimer:
Please note I do not represent any insurance company, have relatives or know someone that does.  In truth I struggle with the concept but accept it as a sad fact of life. :)

Andy


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Post Posted: Sat Apr 07, 2007 4:05 pm 
 

Yes I am.  I know there are a few of us Washingtonians here at Acaeum.

  


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Post Posted: Sun Apr 08, 2007 12:54 pm 
 

obiter wrote:i'm a spreadsheet bloke as well.

my main vice is prog rock so i use the same system for d&d&D (that is d&d and derivatives) as I do for LPs

different worksheets for OD&D rule books & supplements, AD&D modules, chaosium, merp, rolemaster, arduin, bard games, dimension six, companions, columbia, judges guild, palladium, ad&d rule books, midkemia, runequest, you get the drift

since i read all the modules & try to play as well (rip that SW off!!) backing boards & covers kept in magazine archive folders in my study are the order of the day


Another music collector! Yay! I collect live recordings, and all of them are catalogged online at www.phishhook.com. I want to start trackign them locally (i.e. in a spreadsheet onmy PC), but with the size of my collection, it's going to be quite an undertaking.

One thing I haven't done is included my JG & Role-Aids stuff. I probably should, huh? It'd make my collection seem that much bigger.  :)


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Post Posted: Sun Apr 08, 2007 2:17 pm 
 

Boreas wrote:I think this is an interesting question and have appreciated most of the responses.  I am a little surprised that more of you don't have an up-to-date catalog of your holdings.  The perspecive I look at this is from the insurance and replacement side.  My insurance company requires a list and sometimes photographs of 'collectables' in the case of catastrophe that requires replacement.  Without lists and photographs, it is not impossible to secure a fair settlement but the burden of proof regarding what you have is much more imposing without them.

I live in no glass house, mind you.  My wife and I update our list of belongings, including collectables as best we can each year around tax time.  We burn a CD with this information along with digital photographs that we have taken and then put it into the flame-proof safe for safe keeping.  We always forget to catalog things and it is a bitch of a job that neither of us look forward to.  One year we found that the replacement value of our belongings grew beyond our coverage and had to call our agent to bump our coverage up a bit.

We are more motivated this year than ever, though, because a huge wind storm blew through our area this last year and many roof were removed with nearly total distruction inside these structures.  We were lucky and only sustained roof damage.

Please note this disclaimer:
Please note I do not represent any insurance company, have relatives or know someone that does.  In truth I struggle with the concept but accept it as a sad fact of life. :)

Andy



I have had more than one insurance company flat out tell me they wouldn't insure my more valuable D&D items, end of story. Their line was basically they dont' recognize those items as collectibles.  These are major insurance companies, btw.  They will however insure items such as stamp, rare books, coins, comic collections, IF a certified adjuster is able to go through and grade the items independently. You wouldn't believe the cost of that!  I declined for my comics except for the 3-4 most valuable.
  My youngest brother has worked in the insurance game for over a decade.  He has confided to me that NO MATTER WHAT THE COMPANY TELLS ME, that he doubts they would pay a claim on stuff like D&D valuables.  They would just flat out reject something like a white box set being worth say $150.  It would be incumbent on me to present to them why it's worth that much, which I could probably do given enough time and effort, for example catalouging auction sales. He has told me even a respected site like the Aceaum would very likely be rejected by the insurance agents as proof of worth.
 All this having been said, it really depends on what company you use, and what kind of person you can get to talk to if catastrophic damage occurs. I have heard of people getting paid off immediately for collectibles ruined in a storm, and I have heard of companys initially refusing to pay a penny, then offering an insulting sum as a counter offer (Ok, we'll give you 5 cents each for all the Silver Age comics you had in the warehouse that burned down).  
   Remember, after Katrina, State Farm was successfully sued because of the sleeziness of their tactics, including telling those who had wind damage coverage that flooding did most of the damage to their houses, while teling those with flood insurance that the culprit was wind damage (they just lost millions in a successful suit against them by the stat of Mississippi for such skuzz ball tactics).  I can see your friendly neighborhood insurance agent paying you off happily for your lost D&D stuff and handing you a check for 10 grand, I can also see him laughing his ass off at your misfortune and refusing to ante up because there is no "established" value for your items.
    If I can in the next few days I'll try to get my little brother to write up an insider's view of this and post it here....he's pretty savvy and can probably give some good tips, and maybe some ideas for insuring this stuff that will stand scrutiny. In my case, he's told me to maintain better records, but mostly just to bump my existing coverage to the highest level I can WITHOUT declaring my collectibles...in most cases, raising your limit from 40 grand to say 60 grand will cover all that stuff anyway.  Besides, who needs furniture?  If something catastrophic occurs I'll definitely replace my modules first.... :wink:

Mike B.


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